From 2015 onwards a new dimension of Erasmus+ ICM programme is focused on non-EU international students and researchers who can spend either one or two semesters at Masaryk University. If you are from Western Balkans, South and East Mediterranean countries, Africa, Asia, North America or Latin America, you are warmly welcome to join us at Masaryk University through Erasmus+ ICM scholarships.
The offer varies from country to country and it changes every academic year as the offer depends on annual project proposals and agreements between partner universities. It is thus worth to explore new opportunities each year. If a specific country is not available in the current call for applications that does not mean it could not be there later on.
There are few important points you should be aware of:
- The scholarship for non-EU students is set to 800 EUR/month.
- The programme covers your travel costs (flight ticket, bus) partially or in whole amount.
- Mobilities are offered for 1 semester (5 months) or 2 semesters (10 months) – see the details in the online application.
- Total length of stay under Erasmus+ ICM programme cannot exceed 12 months within one study cycle.
- No tuition fees are required within Erasmus+ ICM scheme.
- There are exchange studies only, no full-degree mobilities are available.
- Available scholarships
- Application process
- Evaluation process and criteria
- Learning agreement
- After arrival
- Pre-departure instructions
Available scholarships (academic year 2017/2018)
The application for incoming students under the Erasmus+ programme to Masaryk University is open for the forthcoming academic year 2017/2018.
Not sure if you can apply? See the current list of the partner institutions of Masaryk University in Erasmus+ (programme) below. You can also talk to your home university coordinator about the opportunities.
List of the partner institutions for spring semester:
|Bosna and Herzegovina|
|Papua New Guinea|
For more specific offer of the universities, click on this link, please.
Do not worry, it is not difficult at all. While applying for the Erasmus+ (World) scholarship, please make sure you go through all the steps below:
- Go to our ONLINE APPLICATION
- Choose “Erasmus+ ICM”.
- Select your “Level of study/cooperation”.
- Select your “Country”.
- Find your home institution in the field “Partner institution”.
- Select the correct “Agreement”.
- Click on “Create new application” button.
- Fill in all the required data and upload all the necessary documents (no hard copies are required, electronic version only).
- Submit the online application.
That is it. You will be informed about the results via official e-mail once evaluation process is over, check it regularly.
For successful submission of the online application you will need to prepare following documents in English language:
- Motivation letter
- Structured CV
- Transcript of Records
- Confirmation of English language skills
- List of course selection at MU
- Photo (passport size)
- A copy of the photo page of the passport
Ph.D. students must additionally upload:
- Detailed research proposal
- Letter of Pre-acceptance
Few essential things to bear in mind when preparing the documents for an application:
For your successful application you will need to prepare a preliminary choice of courses you would like to attend at MU. To explore the courses in English available for international students see our course catalogue. Make a note of the course codes, you will insert them in the online application.
Also be aware that the minimum mandatory requirement of credits is 20 ECTS per semester. Certainly do discuss your selection with your home university coordinator as well in order to get a credit recognition after your return.
Minimal language requirements
A confirmation of English language skills at least on B2 level is a need. We prefer internationally recognized language certificates but you can surely use a confirmation from home institution if you do not have one. Table below shows the English Exam Equivalency chart which you can use to make sure your level of English is corresponding to the minimum level of proficiency.
|TOEFL Paper||TOEFL CBT||TOEFL IBT||IELTS||Cambridge Exam||CEFR|
Letter of Pre-acceptance & Supervisor for Ph.D. students
In order to receive a Letter of Pre-acceptance, please establish a contact with a relevant person or department at Masaryk University well in advance and ask the consent of supervision. The process may take several days at minimum and you will be required to provide your CV and Research proposal for receiving the document. If you are not sure whom to contact, let us know. We will try to assist and connect you with a department of your academic interest.
Evaluation process and criteria
Once your application is successfully submitted and deadline of call for applications is over the evaluation phase starts. It usually takes a few weeks so please be patient. Here is the process and evaluation criteria explained.
First, a formal eligibility check is done at Masaryk University. Applications which does not fulfil formal requirements (e.g. are missing some documents or are not submitted properly) may be excluded from the assessment. Evaluation is afterwards done both at host and home institution separately. Each of the criterion has assigned a specific point value. According to the points earned, the best applicants are granted by the scholarship. To be the best applicant, see the criteria below:
|Motivation||max. 30 points|
|Academic performance||max. 25 points|
|Curriculum compatibility||max. 20 points|
|Language skills||max. 20 points|
|Previous experience & extracurricular activities||max. 5 points|
Note that additional criteria may be taken into consideration during the evaluation phase, especially when deciding between equally ranked applicants. These are:
- Equal gender distribution of scholarships
- Disadvantaged groups or impaired persons
Once the assessment is done, you will be informed about your acceptance via official e-mail decision.
In most of the cases, your exciting journey to Masaryk University will start with not as exciting journey of paperwork. Visa will be your foremost concern and it is very important to start the process of visa application as early as possible. Reason? The process can take up to two months.
Once your selection is successfully confirmed, you should check the availability of the Czech embassies where are you going to apply for visa and make an appointment through the VisaPoint. Your goal now is to get the long-term visa for studies which could be given up to one year. Exact length depends on your nomination.
There are several documents that has to be prepared for the visa application. Some of them will be sent by Masaryk University:
- Confirmation of Studies / Mobility Acceptance in Czech
- Confirmation of Accommodation in Czech
- Confirmation of Scholarship in Czech
- Invitation Letter in English (not mandatory for visa application)
Another must be prepared on your own and officially translated into Czech language:
- Extract from the Penal Register
- See the details
- Medical insurance valid in the Czech Republic
- See the list of the insurance companies in the Czech Republic
|Maxima||On-line card payment|
|PVZP||On-line card payment|
|SLAVIA||On-line card payment|
It is recommended to always check the specifics and mandatory documents with the individual embassy. You will also find all the necessary details at website of the Czech Ministry of Interior.
Remember that there is always someone from the Erasmus+ (World) team willing to help you if any issues occur. Most of the issues, however, can be avoided by paying careful attention to the information given or a solution can be found in our International Student Guide. This can save you a lot of time and money in the long run.
Learning agreement is a basic document that, along with the transcript of records, ensures the recognition of the period of studies abroad by the home institution. It is basically a formal contract collaboratively developed by three parties – student, home institution coordinators and host institution coordinators.
The learning agreement includes the learning activities/courses the student is expected to accomplish during his/her studies at host institution. It is a list of courses which has to be approved and signed by the three parties (2 signatures per university + student).
Before arrival to Masaryk University the student is obliged:
- to fill in the learning agreement with courses offered to international students at Masaryk University
- Name: MASARYK UNIVERSITY
- Erasmus code: CZ BRNO 05
- Faculty: check in your online application which faculty at MU you were nominated to
- Department: check in your online application which department at the faculty you were nominated to (Faculty of Business and Administration, Faculty of Medicine and Faculty of Law do not have the departments for exchange students – leave it empty)
- Address: Žerotínovo nám. 9, 601 77, Brno, Czech Republic
- Country: Czech Republic
- do not forget to fill part Recognition at the Sending Institution in the Learning agreement
- to sign it
- to get the signatures and approval from home university coordinators
- to upload it to the MU online application and wait for the approval from Masaryk University coordinators
At Masaryk University, your learning agreement is primarily signed by your departmental coordinator and by your Erasmus+ ICM coordinator too.
For the Erasmus+ ICM Learning Agreement form please see the section Downloads.
REGISTRATION AND ENROLLMENT IN COURSES ONLINE
Masaryk University uses Information System for registration and enrollment in courses online. The dates and deadlines of registration period, enrollment period and seminar group enrollment period are mentioned in the detailed academic calendar. The periods may differ at each faculty. You MUST register courses in IS online mentioned in your learning agreement. How to register and enroll in? See our IS Guideline.
Extent and Intensity
You can see three numbers for intensity. First is a number of hours for lectures, second one is for class exercises/seminars and last one stands for another types of teaching methods such as labs, etc.
Example: 2/0/0 (lecture 2, class exercises 0, select another 0)
According to amount of gained credits, you can find two numbers. First number is amount of credits gained by completion and second one is a number for possible extra credits.
Example: 1 credit(s) (plus extra credits for completion). It means that student can gain specific amount of extra credits, if he/she completes the course with a colloquium/examination or any other type of completion.
For detailed information, please contact the teacher of a particular course or your departmental coordinator.
PROBLEMS WITH REGISTRATION AND ENROLLMENT
It may happen that you encounter some problems during registration and enrolment such as "not available", "no more vacancies", "not meeting the prerequisite", etc. Don´t be afraid and solve the problem by asking for the exception. See the instructions how to cope with the problems and what is recommended to write in a message for teacher in our IS Guideline or see the VIDEO TUTORIAL. It is usual that international students are having these problems and unfortunately there is the only solution: ASK FOR THE EXCEPTION. The teacher then decides. Either (s)he grants you the exception and enrols you, or not, and might write you an e-mail with explanation. In that case, you must choose another course.
ADVICE FOR YOU: You can discuss your courses with your MU departmental coordinator (his/her name is mentioned in your application online or at your folder given to you during admission after arrival). If you were not accepted in a course which has been approved in the learning agreement and you really need this course, we might recommend you to go for the first lecture/seminar and talk to the teacher personally. Bring your approved learning agreement with you.
SEMINAR GROUP ENROLLMENT
Some courses have not only lectures but also seminars. This means you have to enrol in seminar groups. There are always more options so you can choose which day and hour suit you best. See the IS Guideline with more details how to enrol in seminar groups or VIDEO TUTORIAL.
CHANGES TO LEARNING AGREEMENT
After trying to register and enrol online in the courses mentioned in your learning agreement, you probably find out that some courses have to be changed, either NEW courses ADDED or PREVIOUS courses DELETED. You have to make changes to learning agreement afterwards:
- Make the changes in IS online.
- After you finish changes in IS online, make the changes in the paper form of Changes to learning agreement – section DURING MOBILITY (For the Erasmus+ ICM Learning Agreement form please see the section Downloads).
- Write there ALL DELETED and ALL NEW courses, compared to the original learning agreement. Please fill in all required information and all columns. The list of courses in IS has to be equal to the list of courses in your learning agreement/changes to learning agreement.
- Sign it.
- Get the signature from:
- your departmental coordinator at your home institution,
- Erasmus+ ICM coordinator at your home institution
- your MU departmental coordinator and MU. All the administration documents could be processed by e-mail.
- After your Learning documents is signed by 1) your departmental coordinator at your home institution, 2) Erasmus+ ICM coordinator at your home institution and 3) your MU departmental coordinator, you upload the signed documents to your MU application online.
- Bring/send the hard copy to the Centre for International Cooperation for the last signature from your coordinator at CIC MU.
- With the last signature from CIC MU coordinator, your changes in Learning agreement are done.
Have a smooth start of your stay at MU! We would like to invite you to participate in our Orientation Week where you can meet your new international friends and see how Masaryk University works. We will help you with arrangements during your first days at MU together with students from International Students Club. If you are afraid how you will handle these hectic times at the beginning of the semester ask you their help and apply for a buddy, a fellow student who can pick you up after your arrival or who will personally help you with practical arrangements.
When it comes to Erasmus+ (World) responsibilities, we will ask you for a few things:
- Keep all of your boarding passes and receipts from your journey, you will submit them later on to our office
- We will ask you to fill in some forms at your admission days. Everything necessary will be explained, just to let you know:
- Grant Agreement
- Confirmation of Arrival
- Learning Agreement
- In order to receive your scholarship, you must open a bank account in the Czech Republic.
Since we want your start to be easy, we will help you with arranging the appointments at a bank after your arrival to Brno. Sooner you have your account available sooner you can receive your first payment of scholarship. Please note that singing the documents from both sides, opening a bank account and inserting it into Information System of MU are necessary pre-requirements for transferring the scholarship. The payment is done in three transfers during your studies (50% at the beginning, 30 % in the middle and 20% at the end of your stay).
Remember that when applied to MU you had to choose a preliminary list of your courses? The Learning Agreement is the next step in order have your credits recognised towards your studies. This is done along with the official Transcript of Records.
You passed all the exams and moreover had a beautiful time at our university. Before your departure (and remember, it is never “good bye” but “see you again soon”) you need to finish few steps:
- Return borrowed books to the library
- Clean up you dorms room
- Close your bank account
- Stop by at our office and
- submit the Check-out Confirmation
- sign your Leaving Certificate
- receive the Transcript of Records
Keep us informed about your course recognition once you are back home, the explanation of MU Grading System will surely help you. Last but not least, send us at least a scan of your boarding passes.
And, of course … stay in touch as an alumni a proud member of Masaryk University family!
Can I apply for Erasmus+ (World) scholarship if I study at the university which is not a Partner Institution?
Unfortunately, no. The application is strictly limited to the inter-institutional agreements between partner universities. But this does not mean you will not be able to apply in future. The offer of scholarships is dynamic and may change every year a little bit.
I have not been selected, do I still have a chance to study at Masaryk University?
Sure thing, do not give up. If you met all the eligibility criteria and have not been selected, there are still some opportunities you can try. Either you may consider to apply through our other scholarship programmes, then browse the available agreements according to your country, or you can try it next semester/year. Since you are now familiar with the whole process, it will be way easier for you to apply for the second time.
I am not sure if I should choose Masaryk University for my studies. What should I do?
If your answer to the question “Do I want to spend some time in the middle of Europe studying at a modern university with world-class research, live in a city full of students and not spend much for such a living” is yes, then we are pretty sure you will find Masaryk University a place to go! See some good reasons why to come and fill in the application form.