Are you thinking of coming to Masaryk University an Erasmus+ exchange? That's great news! We have put everything you might need online to make the process as smooth as possible. We look forward to welcoming you here in Brno.
If you wish to study at Masaryk University under the Erasmus+ programme, first check with your home university to see if it has an agreement with a particular faculty or department at Masaryk University. Then you should follow the nomination selection process at your home university. Please contact your coordinators for more information.
If we accept your nomination it does not mean that you have been accepted as a student at Masaryk University. There are several steps you have to go through in order to receive an acceptance letter.
You also have to fulfil the requirements of Masaryk University. You are eligible to be accepted at Masaryk University once:
you have been nominated by your home university via our online nomination system
you have submitted all the application documents needed
The process of acceptance at Masaryk University consists of a few steps:
1/ NOMINATION
Your home coordinator has to nominate you online (without nomination you cannot access the online application).
2/ INFORMATION E-MAIL
After the nomination is submitted you will receive an information e-mail with the web link to access your online application.
3/ ONLINE APPLICATION
Now you can fill in the application. See the deadlines in the Deadlines section. Please watch out for the deadline for applications, as late applications will not be accepted.
To fill in the online application you will need the unique link that you received by e-mail.
Application documents:
There is a list of application documents which you need to arrange before uploading them to your online application (we no longer need the originals by post or copies by e-mail):
printed online application: after the application is filled in and submitted online, it will automatically be saved in our online database and sent to your e-mail. Check your e-mail and find your online application form, print it out, sign it and bring it to the Erasmus exchange coordinators at your home university for signature
Learning Agreement (LA): use your university’s form, if required, or you can download the MU form (see the Documents section). Write into the LA the courses you would like to attend during your Erasmus+ placement and discuss your choice with the departmental coordinator at your home university. You can choose them from the Course Catalogue. Keep in mind that Masaryk University has a minimum credit limit of 20 ECTS which each Erasmus student has to achieve. Get your LA signed by your coordinators at your home university
make a copy of your certificate or document proving your level of English (this cannot be lower than B2; read more about language requirements here). If you do not possess any certificates, please download the Language Proficiency Report and take it with you to a person who can officially confirm and approve your level of English. The Report must be completed by a professional language instructor or other competent person at your home university. Erasmus coordinator is not a competent person unless (s)he is a language teacher at the same time. Please read the language requirements at Masaryk University carefully here
These three duly signed application documents have to be scanned and uploaded to the student’s MU online application no later than the deadlines given in the Deadlines section.
In the application, you can also apply for accommodation in Masaryk University halls of residence or sign up for Orientation Week. Just tick yes in the appropriate section of the online application. It is not binding and is intended only to let us know how many of you are interested.
4/ LETTER OF ACCEPTANCE
After you upload all your application documents, your Learning Agreement (LA) will be sent for approval to the department. As soon as your LA is approved we will send it to you by e-mail together with the Acceptance Letter (visa students will additionally receive other important documents – originals for applying for the visa by post). Then you will have to wait for our instruction e-mails which we will start sending in late July/late November.
The Learning Agreement is a basic document that, along with the Transcript of Records, ensures recognition of the period of studies abroad by the home institution. It is basically a formal contract collaboratively developed by three parties – the student, the home institution coordinators and the host institution coordinators.
The Learning Agreement includes the learning activities/courses the student is expected to accomplish during his/her studies at the host institution. It is a list of courses which has to be approved and signed by the three parties. Before arrival at Masaryk University the student is obliged to:
Faculty: check in your online application which faculty at MU you were nominated to
Department: check in your online application which department at the faculty you were nominated to (the Faculty of Economics and Administration, Faculty of Medicine and Faculty of Law do not have departments for exchange students – leave it empty)
get signatures and approval from home university coordinators
upload it to the MU online application and wait for approval from Masaryk University coordinators
At Masaryk University your Learning Agreement is primarily signed by your departmental coordinator, and in some cases by your Erasmus coordinator too. Once your Learning Agreement has been approved by all parties and you have sent all the application documents, you will receive an acceptance letter by e-mail.
Concerning the specific form of Learning Agreement, you should prefer using the home university form (Erasmus+ EU form). If your university does not provide any you can use the Masaryk University Learning Agreement Form (see the Documents section).
Online learning agreement (OLA)
Some universities started using the Online Learning Agreement (OLA). If that is the case of your home university, the process will be a little bit different for you.
Fill in the online learning agreement just like you would fill in the paper one
Be careful who you insert as the responsible person (the person signing your LA on behalf of Masaryk University) - it is not your Erasmus coordinator, but your departmental coordinator. To find out who your coordinators are, go to your online application and scroll down to “Your host university coordinator(s)” in the tab “Application”. If there are more names and you are not sure who to insert in your OLA, contact your Erasmus coordinator for advice.
Your OLA will either be approved or declined - if it is declined, you will receive a comment explaining what needs to be adjusted.
When your OLA is approved by both your university and Masaryk University, you need to download the document and upload it in our MUNI online application. That way, your Erasmus coordinator will see that you have all the necessary documents ready and will be able to issue your letter of acceptance.
If you need help with any step of the process, feel free to message your MUNI Erasmus coordinator.
REGISTRATION AND ENROLMENT IN COURSES ONLINE
Masaryk University uses an Information System for registration and enrolment in courses online. The dates and deadlines of the registration period, the enrolment period and the seminar group enrolment period are mentioned here. The periods may differ at each faculty. You MUST register for courses in the IS mentioned in your Learning Agreement. How do you register and enrol? See our IS Guidelines.
Extent and Intensity of Courses
You can see three numbers for course intensity. The first is the number of hours for lectures, the second is for class exercises/seminars and last one stands for other teaching methods such as labs, etc.
Example: 2/0/0 (lectures 2, class exercises 0, select another 0)
According to number of credits gained, you can find two numbers. The first number is the amount of credits gained by completion and the second is the number of possible extra credits.
Example: 1+1 (plus extra credits for completion). This means that the student can gain a specific amount of extra credits if he/she completes the course with a colloquium/examination or any other type of completion.
For detailed information please contact the teacher of a particular course or your departmental coordinator.
PROBLEMS WITH REGISTRATION AND ENROLMENT
It may happen that you encounter some problems during registration and enrolment such as “not available”, “no more vacancies”, “not meeting the prerequisites”, etc. Don’t be afraid and solve the problems by asking for an exception. See instructions on how to cope with problems and what we recommend to write in a message for a teacher in our IS Guidelines or see the VIDEO TUTORIAL.
It is common that international students have these problems and unfortunately there is only one solution: ASK FOR AN EXCEPTION. The teacher then decides. Either (s)he grants you the exception and enrols you, or not, and might write you an e-mail with an explanation. In that case, you must choose another course.
ADVICE FOR YOU: You can discuss your courses with your MU departmental coordinator (his/her name is mentioned in your application online or in the folder given to you during Admission after arrival). If you were not accepted onto a course which has been approved in the Learning Agreement and you really need this course, we might recommend you to go for the first lecture/seminar and talk to the teacher personally. Bring your approved Learning Agreement with you.
SEMINAR GROUP ENROLMENT
Some courses have not only lectures but also seminars. This means you have to enrol in seminar groups. There are always several options so you can choose which day and hour suits you best. See the IS Guidelines with more details on how to enrol in seminar groups or the VIDEO TUTORIAL.
CHANGES TO LEARNING AGREEMENT
After trying to register and enrol online in the courses mentioned in your Learning Agreement, you will probably find that some courses have to be changed, either NEW courses ADDED or PREVIOUS courses DELETED. You have to make changes to the Learning Agreement afterwards:
Make the changes in IS online.
After you finish the changes in IS online, make the changes in the paper form of Changes to Learning Agreement (see the Documents section) – in the section DURING MOBILITY (preferably use the EU form or download Masaryk University’s form available in the Documents section).
Write down ALL DELETED and ALL NEW courses, compared to the original Learning Agreement. Please fill in all required information and all columns. The list of courses in IS has to conform to the list of courses in your Learning Agreement/changes to Learning Agreement.
Sign it.
Get the signature from your MU departmental coordinator. If you cannot reach him/her personally, leave it in his/her office, with secretary/reception of the faculty or directly upload it to your MU online application and the Erasmus coordinator from CZS will get the signature for you.
Upload the signed document to your MU application online (you received a web link after being nominated).
The Erasmus coordinator from CZS will send it by e-mail to your home university for approval.
Have you been nominated for one semester, but would like to stay for the entire year? You might apply for an extension.
Download the Application for Extension of Erasmus Placement (see the Documents section), fill it in and upload it to your online application not earlier than in the middle of October. The CZS coordinator will forward your application to the departmental coordinator at Masaryk University for approval. Alternatively, you might ask the departmental coordinator for signature personally and then upload the application with her/his signature.
Signed/approved applications will be sent to your home university. If the home university agrees with the extension, you can stay the whole year. Please, be informed that if your home university does not have a scholarship for you for a spring semester, you might stay here as a zero grant student – scholarship decisions are solely in the hands of sending institutions.
If you need visa to study in Czech Republic, do not forget to apply for visa prolongation as well.
Which we see as not “good-bye” but “see you again soon”, you need to complete a few steps:
1/ Make sure you have returned all books to libraries.
2/ Close your bank account
3/ Dormitory:
You can check out from MU dormitories only during working days (until 2 pm), on the date of your departure or a maximum of 2 days in advance. (You can check-out in advance and stay in the halls of residence until your departure day, meanwhile bringing the Check-out Confirmation Form to your MU coordinator). If you are planning to leave at the weekend, please arrange everything on the previous Friday.
Please follow these steps:
Tidy and clean your room. Then go to reception and call a cleaning lady to check your room. After checking your room, she will give you a small check-out paper called the “Odhlašovací lístek”. This can be done a maximum of 2 days in advance.
Print out the Check-out Confirmation Form (see the Documents section) and fill in your name, UČO and parts 2, 3, 4 and 5. Sign it.
Bring the “Odhlašovací lístek” and Check-out Confirmation Form to the accommodation assistant in the halls of residence. The accommodation assistant will sign the Check-Out Confirmation Form.
When leaving the dormitory, please do not forget to return your key to reception.
4/Final Documents
Check-out Confirmation Form(see the Documents section): If you want to successfully complete your Erasmus studies at Masaryk University you have to prepare the Check-out Confirmation Formand bring it to your CZS coordinator’s office (Komenského square) before your departure. You can deliver it personally, ask someone to deliver it or put it into the post box in front of the CZS entrance door, or you can send it via e-mail. Please note that without filling it in and delivering it you cannot get the final documents signed by the MU coordinator. The signature of the accommodation assistant is absolutely necessary.
Confirmation of Study is a document for your university confirming the length of your placement here. In this document, your arrival and departure dates are stated. Masaryk University automatically confirms the dates of the Erasmus placement in the Transcript of Records. If your university requires a specific form of Confirmation of Study (which might be called Certificate of Attendance, Confirmation of Departure, Letter of Confirmation, etc.), bring it to the CZS coordinator on your last appointment or remind her that she has had it since your arrival if that is the case.
Transcript of Records is an official document that will be used to transfer your grades from Masaryk University to your home university (the list of your grades) and shows the dates of your Erasmus placement. It is issued by the CZS coordinator. The date of your departure is considered to be the date of checking-out from the halls of residence or flat (leaving your room) and this date must be confirmed by the accommodation assistant/landlord in the Check-out Confirmation Form a maximum of 2 days in advance. We do not take into account the date up to which you pay for the accommodation. The date of your last activity at university is taken into account too and cannot differ from the departure date by more than one week. In the case that not all your grades are already in the IS on the date of your departure, we will send you your Transcript later. You can find a sample of the Transcript of Records in the Documents section.
And, of course… stay in touch as an alumni - a proud member of the Masaryk University family!
A full list of useful information can be found in the International Student Guide. Read more about public holidays in the Czech Republic, watch video tutorials or find out How to Get to Brno. Our International Student Guide is ready to help you!
