Are you thinking of coming to Masaryk University an Erasmus+ exchange? That's great news! We have put everything you might need online to make the process as smooth as possible. We look forward to welcoming you here in Brno.
If you wish to study at Masaryk University under the Erasmus+ programme, first check with your home university to see if it has an agreement with a particular faculty or department at Masaryk University. Then you should follow the nomination selection process at your home university. Please contact your coordinators for more information.
If we accept your nomination it does not mean that you have been accepted as a student at Masaryk University. There are several steps you have to go through in order to receive an acceptance letter.
You also have to fulfil the requirements of Masaryk University. You are eligible to be accepted at Masaryk University once:
you have been nominated by your home university via our online nomination system
you have submitted all the application documents needed
The process of acceptance at Masaryk University consists of a few steps:
1/ NOMINATION
Your home coordinator has to nominate you online (without nomination you cannot access the online application).
2/ INFORMATION E-MAIL
After the nomination is submitted you will receive an information e-mail with the web link to access your online application.
3/ ONLINE APPLICATION
Now you can fill in the application. See the deadlines in the Deadlines section. Please watch out for the deadline for applications, as late applications will not be accepted.
To fill in the online application you will need the unique link that you received by e-mail.
Application documents:
There is a list of application documents which you need to arrange before uploading them to your online application (we do not need the originals by post or copies by e-mail):
printed online application: after the application is filled in and submitted online, it will automatically be saved in our online database and sent to your e-mail. Check your e-mail and find your online application form, print it out, sign it and bring it to the Erasmus exchange coordinators at your home university for signature. Then, upload it signed by at the link you received.
Learning Agreement (LA): from autumn semester 2021/2022, Online Learning Agreement will be used. Your coordinator will give you more details abot this at the end of May. In the meantime, you should browse out course catalogue to find out what courses you want to enrol in.
certificate or document proving your level of English (this cannot be lower than B2; read more about language requirements here). If you do not possess any certificates, please download the Language Proficiency Report and take it with you to a person who can officially confirm and approve your level of English. The Report must be completed by a professional language instructor or other competent person at your home university. Erasmus coordinator is not a competent person unless (s)he is a language teacher at the same time. Please read the language requirements at Masaryk University carefully here
These three duly signed application documents have to be scanned and uploaded to the student’s MU online application no later than the deadlines given in the Deadlines section.
Dormitories reservations will open in August – your coordinator will inform you on how to book a place in them at the end of July.
4/ LETTER OF ACCEPTANCE
After you upload all your application documents, your Learning Agreement (LA) will be sent for approval to the department. As soon as your LA is approved we will send it to you by e-mail together with the Acceptance Letter (students needing VISA will receive a letter of acceptance for VISA purposes after the nomination deadline by post even if they have not uploaded the application documents by then).
The Learning Agreement is a basic document that, along with the Transcript of Records, ensures recognition of the period of studies abroad by the home institution. It is basically a formal contract collaboratively developed by three parties – the student, the home institution coordinators and the host institution coordinators.
The Learning Agreement includes the learning activities/courses the student is expected to accomplish during his/her studies at the host institution. It is a list of courses which has to be approved and signed by the three parties. Before arrival at Masaryk University the student is obliged to:
Faculty: check in your online application which faculty at MU you were nominated to
Department: check in your online application which department at the faculty you were nominated to (the Faculty of Economics and Administration, Faculty of Medicine and Faculty of Law do not have departments for exchange students – leave it empty)
get signatures and approval from home university coordinators
upload it to the MU online application and wait for approval from Masaryk University coordinators
Online learning agreement (OLA)
Since the academic year 2021/2022, students are required to prepare an Online Learning Agreement instead of the old, paper one. Masaryk Univeristy is preparing its systems for the acceptance of OLA, and they will become available by the beginning of June. Your coordinator will inform you by email. Until then, please do not prepare any learning agreement and wait for the online one.
REGISTRATION AND ENROLMENT IN COURSES ONLINE
Masaryk University uses an Information System for registration and enrolment in courses online. The dates and deadlines of the registration period, the enrolment period and the seminar group enrolment period are mentioned here. The periods may differ at each faculty. You MUST register for courses in the IS mentioned in your Learning Agreement. How do you register and enrol? See our IS Guidelines.
Extent and Intensity of Courses
You can see three numbers for course intensity. The first is the number of hours for lectures, the second is for class exercises/seminars and last one stands for other teaching methods such as labs, etc.
Example: 2/0/0 (lectures 2, class exercises 0, select another 0)
According to number of credits gained, you can find two numbers. The first number is the amount of credits gained by completion and the second is the number of possible extra credits.
Example: 1+1 (plus extra credits for completion). This means that the student can gain a specific amount of extra credits if he/she completes the course with a colloquium/examination or any other type of completion.
For detailed information please contact the teacher of a particular course or your departmental coordinator.
PROBLEMS WITH REGISTRATION AND ENROLMENT
It may happen that you encounter some problems during registration and enrolment such as “not available”, “no more vacancies”, “not meeting the prerequisites”, etc. Don’t be afraid and solve the problems by asking for an exception. See instructions on how to cope with problems and what we recommend to write in a message for a teacher in our IS Guidelines or see the VIDEO TUTORIAL.
It is common that international students have these problems and unfortunately there is only one solution: ASK FOR AN EXCEPTION. The teacher then decides. Either (s)he grants you the exception and enrols you, or not, and might write you an e-mail with an explanation. In that case, you must choose another course.
ADVICE FOR YOU: You can discuss your courses with your MU departmental coordinator (his/her name is mentioned in your application online or in the folder given to you during Admission after arrival). If you were not accepted onto a course which has been approved in the Learning Agreement and you really need this course, we might recommend you to go for the first lecture/seminar and talk to the teacher personally. Bring your approved Learning Agreement with you.
SEMINAR GROUP ENROLMENT
Some courses have not only lectures but also seminars. This means you have to enrol in seminar groups. There are always several options so you can choose which day and hour suits you best. See the IS Guidelines with more details on how to enrol in seminar groups or the VIDEO TUTORIAL.
CHANGES TO LEARNING AGREEMENT
IMPORTANT – this section will be updated once the online learning agreement app is launched.
After trying to register and enrol online in the courses mentioned in your Learning Agreement, you will probably find that some courses have to be changed, either NEW courses ADDED or PREVIOUS courses DELETED. You have to make changes to the Learning Agreement afterwards:
Make the changes in IS online.
After you finish the changes in IS online, make the changes in the paper form of Changes to Learning Agreement (see the Documents section) – in the section DURING MOBILITY (preferably use the EU form or download Masaryk University’s form available in the Documents section).
Write down ALL DELETED and ALL NEW courses, compared to the original Learning Agreement. Please fill in all required information and all columns. The list of courses in IS has to conform to the list of courses in your Learning Agreement/changes to Learning Agreement.
Sign it.
Get the signature from your MU departmental coordinator. If you cannot reach him/her personally, leave it in his/her office, with secretary/reception of the faculty or directly upload it to your MU online application and the Erasmus coordinator from CZS will get the signature for you.
Upload the signed document to your MU application online (you received a web link after being nominated).
The Erasmus coordinator from CZS will send it by e-mail to your home university for approval.
Have you been nominated for one semester, but would like to stay for the entire year? You might apply for an extension.
Download the Application for Extension of Erasmus Placement (see the Documents section), fill it in and upload it to your online application not earlier than in the middle of October. The CZS coordinator will forward your application to the departmental coordinator at Masaryk University for approval. Alternatively, you might ask the departmental coordinator for signature personally and then upload the application with her/his signature.
Signed/approved applications will be sent to your home university. If the home university agrees with the extension, you can stay the whole year. Please, be informed that if your home university does not have a scholarship for you for a spring semester, you might stay here as a zero grant student – scholarship decisions are solely in the hands of sending institutions.
If you need visa to study in Czech Republic, do not forget to apply for visa prolongation as well.
Which we see as not “good-bye” but “see you again soon”, you need to complete a few steps:
1/ Make sure you have returned all books to libraries.
2/ Close your bank account
3/ Dormitory:
You can check out from the dormitory only during working days (until 12:00) If you are planning to leave at the weekend, please arrange everything on Friday (you can stay in the dormitory for the weekend). Please follow these steps:
Go to the reception and call a cleaning lady to check your room. After checking your room, she will give you a piece of paper called “Control list” (this can be done max. 2 days before departure).
Print out the CHECK-OUT FORM (see the Documents section) and fill in your name, UČO and parts 2, 3, 4 and 5.
Bring the Checkout Form to the accommodation assistant in the halls of residence and get it signed by him/ her (Part 1).
Send the checkout form, completely filled out by you and signed by the accommodation assistant; send it to your CZS coordinator (a scan or a photo is OK).
When leaving the dormitory, do not forget to return your key and the control list at the reception!
Not compulsory: if you want to donate your kitchen utensils for next semester's Second Hand Shop (a market where students can take what they need and the profit goes to charity), please wash them and leave them at the Vinařská A1 reception.
If you forgot to have the checkout form signed on departure, the accommodation assistant can do it by email later.
If you lived in private accommodation, please send your CZS coordinator your accommodation contract (so that I can verify that you didn't live in dormitories) and your flight/ bus/ train ticket from Brno, so that I can verify your date of departure. If you don't have these documents, let know your CZS coordinator, and we'll solve it. You have to send the coordinator the filled in CHECK-OUT FORM, too, but the part for the dormitory will be blank.
4/Final Documents
TRANSCRIPT OF RECORDS: I will issue the document for you AFTER you've sent me your checkout form. If you don't have all your grades yet at that point, I will only process your checkout and I will wait until you message me that you received your last grade, and issue the transcript then. It will also contain the dates of your mobility and a grade overview (see example in the Documents section). It is not possible to provide your grades in any other form (1-20 scale, etc.). It is your home university that does the conversion.
(not every university) CONFIRMATION OF STUDY PERIOD (or a similar name): If your home university requires such a document, please send me the empty form when sending the checkout form. Otherwise, we confirm the mobility dates directly on the transcript.
And, of course… stay in touch as an alumni - a proud member of the Masaryk University family!
Date of departure calculation:
Your official date of departure on your documents will be your real date of departure (confirmed by the dormitories or by presenting a transportation ticket for the given date) UNLESS more than 7 days have passed since your last exam (in other words, we will confirm max. 7 days after your last exam). Your date of arrival is your actual date of arrival.
A full list of useful information can be found in the International Student Guide. Read more about public holidays in the Czech Republic, watch video tutorials or find out How to Get to Brno. Our International Student Guide is ready to help you!
