ERASMUS+ ICM for incoming international (non-EU) STAFF
Masaryk University offers a generous support under Erasmus+ programme available for prospective candidates from non-EU regions.
The programme is open both for teaching and for training mobility. Depending on conditions specified in the inter-institutional agreement signed by Masaryk University and at the respective university, the scholarship for grantees is set to 140 EUR/day. The length of staff mobility is 5 days (12 days in some cases) + 2 days for travel. The programme covers also your travel costs (flight ticket, bus) partially or in whole amount.
Not sure if you can apply? See the available scholarships below or talk to your home university coordinator about the opportunities.
- Available scholarships
- Application requirements
- Evaluation process and criteria
- Financial conditions
Within the current call for applications following scholarships are offered:
- Daily allowance of 140 EUR
- Travel costs coverage
- Duration of 7 – 14 days
- Required length of activities: minimum 8 hours per 5 working days
- Mobility must finish until June 30, 2019
List of the partner institutions in academic year 2018/2019:
|Country||University||Teaching||Training||Max days / person|
|Albania||University of Tirana||yes||x||7|
|Armenia||Eurasia International University||yes||x||7|
|Armenia||Yerevan State Academy of Fine Arts||x||yes||7|
|Armenia||Yerevan State University||yes||x||7|
|Azerbaijan||Azerbaijan State Academy of Physical Education and Sport||x||yes||7|
|Azerbaijan||Baku Engineering University||yes||x||7|
|Belarus||Belarusian State University||yes||yes||7|
|Belarus||HIGHER EDUCATIONAL ESTABLISHMENT OF THE FEDERATION OF TRADE UNIONS OF BELARUS "INTERNATIONAL UNIVERSITY "MITSO"||x||yes||7|
|Bosnia and Herzegovina||University of Mostar||yes||yes||7|
|Bosnia and Herzegovina||University of Sarajevo||yes||yes||7|
|Bosnia and Herzegovina||University of Tuzla||yes||x||7|
|Canada||University of Saskatchewan||x||yes||14|
|Cuba||University of Granma||x||yes||7|
|Dominican Republic||Instituto Tecnologogico de Santo Domingo||yes||yes||7|
|Israel||Ben-Gurion University of the Negev||x||yes||7|
|Israel||The Hebrew University of Jerusalem||yes||yes||7|
|Israel||University of Haifa||yes||yes||7|
|Israel||Western Galilee College||yes||x||7|
|Jordan||Al Hussein bin Talal University||yes||x||14|
|Jordan||Jordan University of Science & Technology||yes||yes||14|
|Kazakhstan||L. N. Gumilyov Eurasian National University||yes||yes||14|
|Kazakhstan||Republican State Enterprise operating under the right of economic management A.Baitursynov Kostanay State University of Ministry of Education and Science of the Republic of Kazakhstan||x||yes||14|
|Kazakhstan||S.Seifullin Kazakh Agro Technical University||x||yes||14|
|Kosovo||University of Prishtina "Hasan Prishtina"||yes||yes||7|
|Kyrgyzstan||International Ataturk Alatoo University||x||yes||14|
|Lebanon||Lebanese American University||yes||x||7|
|Lebanon||Modern University for Business and Science||x||yes||7|
|Mongolia||National University of Mongolia||x||yes||14|
|Papua New Guinea||University of Papua New Guinea||yes||x||14|
|Russian Federation||Dostoevsky Omsk State University||yes||x||7|
|Russian Federation||Northern (Arctic) Federal University named after M. Lomonosov||yes||x||7|
|Serbia||The University of Belgrade||yes||yes||7|
|Serbia||University of Niš||yes||yes||7|
|Sri Lanka||UNIVERSITY OF KELANIYA||yes||yes||14|
|Sri Lanka||University of Peradeniya||yes||yes||7|
|Tajikstan||Kulob Institute of Technology and Innovation Management||x||yes||7|
|Vietnam||Hanoi University of Science and Technology||yes||yes||14|
|Vietnam||Ho Chi Minh City University of Technology||yes||yes||14|
NB! The offer of scholarships and partner universities may change year from year depending on the project proposal and funded mobilities.
Online Application is available at isois.ois.muni.cz/public/application-incoming/.
Please note that in order for the application to be submitted, all required forms and documents have to be attached, as well as the application must be formally “closed” to confirm that all the information is correct. The application for incoming staff under the Erasmus+ programme to Masaryk University is open for both semesters of the forthcoming academic year 2018/2019.
For successful submission of the online application, you will need to prepare following documents in English language:
- Motivation letter
- Structured CV
- Confirmation of English language skills
- Photo (passport size)
- A copy of the photo page of the passport
- Detailed intended work plan
- Letter of Pre-acceptance
Letter of Pre-acceptance
In order to receive a Letter of Pre-acceptance, please establish a contact with a relevant person or department at Masaryk University well in advance and ask for the consent of supervision. The process may take several days at minimum and you will be required to provide your CV and Work Plan proposal for receiving the document. If you are not sure whom to contact, let us know. We will try to assist and connect you with a department of your academic interest.
Confirmation of English language skills
Please upload your internationally recognized certificates in ideal case. If you do not possess any kind of certificate, do attach a written confirmation from your institution/supervisor mentioning the level of your language skills, your English teaching experience or any other kind of document that can effectively prove your proficiency.
Evaluation process and criteria
Once your application is successfully submitted and deadline of call for applications is over the evaluation phase takes place. It usually takes a few weeks so please be patient. Here is the process and evaluation criteria explained.
First, a formal eligibility check is done at Masaryk University. Applications which does not fulfil formal requirements (e.g. are missing some documents or are not submitted properly) may be excluded from the assessment. Evaluation is afterwards done both at host and at home institution separately. Respective home university confirms the eligibility of the candidate as well as compatibility with the curriculum. Host university is evaluating the application based on the criteria stated below. Each of the criterion has assigned a specific point value. According to the points earned, the best applicants are granted by the scholarship. To be the best applicant, see the criteria below:
- Motivation max. 30 points
- Curriculum compatibility max. 20 points
- Language skills max. 20 points
- Previous experience & activities max. 5 points
Note that additional criteria may be taken into consideration during the evaluation phase, especially when deciding between equally ranked applicants. These are:
- Equal gender distribution of scholarships
- Disadvantaged groups or impaired persons
Once the assessment is done, you will be informed about your acceptance via official e-mail decision.
If your application has not been selected and granted by the scholarship but have had a good quality, you might be listed in a pool of reserve applicants (so called reserve list). If any of the selected applicants drops out, you may be contacted and offered the scholarship additionally.
Incoming staff grantees will receive 140 EUR / day to cover their subsistence costs (accommodation, living expences, public transportation etc.). Both subsistence costs and travel costs will be paid in cash after arrival to MU and completing all the necessary mobility documents.
Additionally, travel costs are covered up until the limits given by the distance from Home Institution to Host Institution according to the table below:
|Distance from home to host University||Amount in euro|
|500 a 1 999 km||275|
|2 000 a 2 999 km:||360|
|3 000 a 3 999 km:||530|
|4 000 a 7 999 km:||820|
|8 000 km and more:||1100|
Flight tickets could be arranged by Centre for International Cooperation via online application or bought by the applicant and reimbursed upon his/her arrival. Nominated applicants are required to keep the coordinator updated on the travel costs occurred.
Successful nominated applicants will be provided with an electronic supporting documents for their short-term visa application. If necessary, paper originals can be sent as well to the address of the applicant or the Home Institution. It is recommended to always check the specifics and mandatory documents with the individual embassy. You will also find all the necessary details at website of the Czech Ministry of Interior.
Documents given by the university are:
- Confirmation of Mobility Acceptance in Czech
- Confirmation of Accommodation in Czech
- Confirmation of Scholarship in Czech
- Invitation Letter in English (not mandatory for visa application)
In cases where visa is not necessary, only the official Invitation Letter is issued and sent via e-mail.
Incoming grantees will be arranged a single-bed room at university hotel facilities if interested. It is also acceptable to arrange the accomodation on your own responsibility. Information will be provided by the Erasmus+ ICM administrator.
For international guests Centre for International Cooperation usually uses Garni Hotel Vinařská.
Incoming grantees are required to arrange their own travel insurance. Sometimes, the Home Institutions offer to their employees some travel insurance as well.
There are several mobility documents that needs to be filled in and submitted in order to consider the mobility completed successfuly. These documents are.
Before the arrival
- Mobility Agreement for Training / Teaching – this documents should be filled in based on mutual agreement between grantee and Host Institution‘s supervisor and signed by three parties (applicant, supervisor and Home Institution‘s responisble person). Electronic version of the document is fully sufficient. It is possible to download a template in the Downloads section.
During the mobility
Incoming staff grantees will be given several mobility documents to be filled in and signed during the first days of the stay. These documents contain:
- Confirmation of Arrival and Departure
- Erasmus+ Grant Agreement
- Contract with Masaryk University
- Tax Questionnaire
- Request for Reimbursement
Documents that should be submitted to the CIC office:
- Boarding pass(es)
- Relevant invoices and receipts (if applicable)
After the mobility
- Scan of the return boarding pass(es)
- EU Mobility Survey – a questionnaire that is being sent electronically from the database of Erasmus+. I tis necessary to fill in the questionnaire within 30 days after its reception.