Intergovernmental Agreements – Quotas
Every year the Ministry of Education allocates grants, so-called quotas, for students of Masaryk University. Thanks to these quotas students can take summer language courses abroad or study for up to two semesters at partner universities in countries with which the Czech Republic has international agreements.
Among these countries are China, Croatia, Macedonia, Russia, Greece, Slovakia, Slovenia and Sweden. Detailed information on the countries and types of placement can be found in the Overview of Quotas for Masaryk University (which you can find in the section Documents) or at the pages of Academic Agency DZS MŠMT (only in Czech).
Aside from mobility through the allocated quotas for Masaryk University you can also use the so-called selection process, which the education ministry announces each year for university students in the Czech Republic.
- Participation Conditions
- Financial Conditions
- Before Departure
- While Abroad
- After Return
- All MU students can apply. Non-Czech students can only apply if from EU member states. If they want to apply to a non-EU country they should first find out from the embassy of the target country and at the CIC MU/DZS, what the real opportunities are.
- Further information on dates and conditions for individual countries can be found on the pages of the Academic Information Agency DZS MŠMT (only in Czech).
- Students selected for a study placement as part of the quota will receive a grant corresponding to the living costs in the given country. This grant is provided by the majority of education ministries in the host countries, or by the Czech Ministry of Education. Participants in summer schools have most of their courses, accommodation and catering for free.
- Aside from this grant recipients can ask their home university (at CIC MU) for payment of travel expenses for payment of travel expenses. When purchasing tickets/air ticket it is necessary to choose economically. Refunds are possible only for travel where the appropriate means of transport were used, i.e. to surrounding states of the Czech Republic by train in second class or by bus. Payment is made only for international transport, i.e. one journey there and back from the Czech Republic to the place of the placement, in some cases to the capital city of the receiving country (if in the international agreement international travel is so defined). It is necessary to make use of student discounts and the services of travel agencies that offer preferential air tickets for students. It is possible to fly from Vienna/Bratislava provided the air tickets are no dearer than from Prague.
- Only tickets/air tickets which students submit to the end of September of the calendar year in which they bought them can be paid. It is not possible to submit for payment tickets bought in a different year.
- In extreme cases, when tickets will be bought later, it is possible to submit an application up to 25 October.
- Those that are interested are to submit an application to the international relations office (IRO) of their faculty by the dates set by the faculty’s IRO (normally in October and the first half of November).
- The application must include these documents (follow the instructions of the faculty):
- Printed and signed electronic application form AIA – Proposal for sending
- Printed and signed CIC electronic application form
- Motivational letter in English or in another language if required
- Other attachments (according to instructions from faculty and AIA)
- Letter of acceptance from the foreign university (if required by the given country, in some cases it can be supplied later)
- Recommendation from teacher/department (see instructions from the faculty, in some cases the recommendation is not required because the department chooses the candidate)
- Instructions for completion of the electronic application form in the CIC database:
- The CIC application form exists in two languages (English and Czech). First it is necessary to register under your student number. In the header you are asked for the article number – you can find it in the AIA bulletin in the first column on the page for each country. In some cases no number is given. Description of the article – give the type of placement according to the bulletin, e.g. Summer course of Russian (year).
Duties of the student:
- Complete and sign the Learning Agreement. You can find further information here.
- Document the foreign placement in the IS MU in the section Internships and Stays and upload the signed Learning Agreement
- Following the instructions of the Ministry of Education, Youth and Sports or the host institution it is necessary to organise medical insurance and possibly arrange a visa
If the student requests the refunding of travel expenses, this is usually done before departure, if going for the autumn semester or the autumn and spring semester; in the case of going for the spring semester or for summer school then it is normally done after the return (but can be earlier). The following documents are to be brought to the CIC:
- Application for a Grant in the original (you can find it in the section Documents)
- Letter of acceptance from the target university
- Confirmation from the Ministry of Education, Youth and Sports/AIA of the allocation of the placement
- Original tickets, or in the case of air tickets a printed air ticket, proof of payment of the air tickets
- of course we leave you with the originals of the tickets/air tickets for your journey, but you must submit them on your return
- if you have more tickets, stick them in chronological order (by the sequence of travel) on white A4 paper and number them; for each ticket write from and to where it is valid, the date of payment and the price and currency (conversion to CZK must be done by CIC; the CNB exchange rate for the day of payment is used)
- in the case of summer school – a copy of the certificate of completion of summer school (this should also be uploaded to the IS)
Payment of the Grant:
Costs for international travel are paid by CIC MU after approval by the Ministry of Education, Youth and Sports in the form of a grant to the account of the student. We send applications for payment quarterly to the ministry, and so it is good to submit the application by 20 March, 20 June or by 25 September. In the case of departure for the autumn semester it should be no later than by 25 October. Processing your application may take some time. If after your return from the foreign placement you plan to interrupt or cancel your studies at MU, it is necessary to immediately inform the CIC.
- On arrival at the host institution the student completes the selection of studied subjects. If there is a change from the original Learning Agreement, then a new form Changes to Learning Agreement is completed, which is once more signed by the representative of the host institution, the student, the MU authorised person and the CIC representative, and possibly the foreign department. The student uploads Changes to Learning Agreement within one month of entering the foreign school.
- Before finishing the foreign placement the student organises the Confirmation of Studies (which you can find in the section Documents) and also the Transcript of Records, and any other documents which are requested for the recognition of completed credits/subjects.
Duties of the student within 15 days of completion of the placement:
- Complete documentation of the foreign placement in the IS MU (in the section Personal Administration – personal data) and upload the Confirmation of Studies and the Transcript of Records/Graduation Certificate. Further information can be found here.
- In the case of summer school the final certificate containing the length of the placement and the results achieved can be uploaded twice (as Confirmation of Placement and as Transcript of Records).
- The student give the CIC an Application for Reimbursement of Travel Expenses and the original tickets for travel by bus or train – if they were not submitted earlier
- Report on the Foreign Placement (send the report electronically to the AIA address and a copy at the same time to the CIC MU to the address of the CIC coordinator). Use the format required by the AIA.