Special Grant for Short-term Placements

Participation Conditions

Placement is open to a student who:

• is enrolled on an accredited bachelor’s, master’s or doctoral study programme at MU – full-time, combined or distance forms of studies
• must have completed at least the first semester of bachelor’s studies at the time of submitting the application
• throughout the period of their placement is enrolled in studies at the faculty/department through which the placement was organised, and the studies may not be ended or interrupted
• is not travelling to their Country of Origin or Country of Residence 

Placement conditions:

• the grant is not awarded for stays longer than 30 days (i.e. 31 and longer), not even for part of them
• study programs at MU and the selected foreign institution must be compatible, i.e. the faculty will confirm that the student's completed courses will be recognized as part of the study plan at MU
• the minimum number of credits gained for this placement is 1 ECTS, but the number of credits gained should correspond to the length of the placement and its content
• the grant is not awarded for the extension/co-financing of a stay that began within another program (e.g. Erasmus+, Erasmus+ ICM, CEEPUS, etc.)
• the grant is not awarded for stays that have already been/are/will be supported by the Special Grant of the CZS for short-term mobility
• the application can also be submitted for mobilities already finished this calendar year which meet the other conditions of the programme
• this programme requires MU students to submit an application for recognition of courses/credits from their stay abroad after the end of the stay (more information can be found here)
• the student must submit all required documents before the start of the stay and after its completion; failure to submit them is considered a failure to meet the conditions for awarding the grant and the grant must be returned

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Financial Conditions

• the grant is only allocated to physical mobility in a foreign country, not to online mobility
• a student can only submit one application within one call
• the grant rate is 10,000 CZK to all countries of the world
  • students going to countries outside Europe will be assigned supplementary one-off support of 8,000 CZK for travel expenses
  • the student is obliged to inform the CZS of the gaining of further support – if the student gains another grant (for example at the faculty) or has applied for it, they should state the amount in the application, attach a summary of the anticipated costs and justify the request for another grant
  • it does not exclude the gaining of a grant from the faculty grant fund, the region, foundations, etc. to make up part of the costs.; when assessing the grant amount, this support from other sources is taken into account and can lead to a reduction in the grant
  • we would like to point out to students who are also MU employees that it is not possible to receive full travel reimbursement from the employer for the aforementioned stay abroad (always after an individual assessment by the CZS)
• the grant is paid in CZK accounts in crowns held at any bank in the Czech Republic, which the student has entered in the IS MU (Scholarships section)
• the grant serves for only partial coverage of costs, being only a contribution to the increased costs linked to a placement abroad – the financial contribution of the student is assumed
• the specific amount of the grant is set according to the specific amount of time spent at the foreign institution and depending on the possibilities of the project budget; the amount of the grant is calculated as follows:
  • 5 to 7 days: 1/2 the basic rate of grant
  • 8 to 20 days: all the basic rate of grant
  • 21 to 30 days: 1.5 times the basic rate of grant
• the stay must take place (and end) in the current calendar year
• applications for stays that have already been finished are also relevant – in this case, these mobilities must have a complete record in the Internships and Stays in the IS, including all documents; the results of the already completed placements must be registered and recognized in the IS MU
• failure to comply with the programme conditions will result in the student losing their right to the grant (even to a grant that has already been paid) and the student is obliged to return the grant in full
• the final amount of the grant can differ based on the accessibility of the financial sources for the project, which means that not all students applying for a grant must be given a grant or a grant in full

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Application

Those who are interested must first contact the preferred foreign institution/given workplace (central foreign department of the school and/or faculty/department) and agree on the conditions of acceptance. Consider all the essentials of study and life abroad, including the potential duty to pay tuition fees.

The application form is submitted electronically (choose the item Freemover – Special grant short-term mobilities 5 - 30 days in Choose programme). The following documents are obligatory attachments to the application form:

• a Letter of acceptance or any other acceptance document (for example, email)
• an Academic justification of mobility – attach as a PDF document to the ISOIS application, appendix No. 1, max. 300 words
• state all the relevant (academic) reasons why you are applying for the grant, including information on already granted grants/applications for grants supporting the placement for which the student is submitting this application 
• for study placements and summer schools: a Learning Agreement – signed in ISOIS electronically (the manual in the Documents section)
• for traineeships: a Learning Agreement for Traineeship – primarily online in ISOIS (see the form in the Documents section), exceptionally upload a form from the Documents section; the document must be signed by the authorised person at the department/institute/faculty at MU and the host institution

Criteria for the selection of candidates:

• a correctly filled out a Learning Agreement or a Learning Agreement for Traineeship
• content of the foreign mobility – academic justification of the mobility (in the section reason description)
• a placement at a top university according to the QS World University Rankings (up to TOP 300)
• the number of applications for Special Grant for Short-term Placements or other programmes in the given year, previous placements abroad (the lowest priority is given to those with more applications in the same year or/and with previous support)
• consideration of other financial support granted with regard to the overall costs of the placement
• the year of study of the student
• study records
• the formal aspects of the application form

14-day or longer placements are an advantage.

The final results of the selection process will be announced to applicants by email within one month after the application submission deadline.

IMPORTANT! Submitting your application does not mean that it will automatically be approved and granted financial support – a proper selection process must take place. If your placement is approved by an authorized person at the faculty, you can carry out the placement even if you are not granted financial support from the CZS.

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Before departure

The student must:

• for study stays: secure the Learning Agreement (LA), even in the case of a research placement – you can find a manual in the Documents section here
• research is also considered a study in the Freemovers programme
  • if the purpose of the stay is research for the dissertation, the student fills out a Learning Agreement, in which the subject is "Preparation of a diploma/dissertation thesis" for 0 credits with recognition for a diploma seminar with credits in agreement with the authorized person of the faculty
  • the student also completes a Foreign Activity Plan, which is signed by his supervisor at MU and a consultant from a foreign university (you can download it here)
• record the short-term foreign placement in the IS (section Internships and stays) – for “type of placement” choose “foreign study placement” and for “programme” choose “Freemover”
  • upload a fully completed Learning Agreement (even in the case of a research placement, alongside the Foreign Activity Plan); in the case of a traineeship, upload a Learning Agreement for Traineeship
• secure health insurance – for the entire period of stay abroad, including return travel and repatriation insurance
  • the student can secure insurance through ISIC or through commercial insurance companies (UNIQA, Allianz, etc.)
• apply for a grant – submission of electronic application in the IS (instructions on applying for a grant will be sent to the student by email)

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While abroad

• if changes to the LA occur, arrange an updated LA and send it to the CZS around a week after the start of the placement, or immediately in the case of a shorter placement

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After Return

• after completing the stay abroad, the student must submit an application for recognition of courses/credits from the stay abroad via the Internships and Stays in the IS
  • the recognition of subjects/credits is fully in the competence of individual faculties/departments/institutes (further information can be found here)
  • the record of the study abroad will be reflected in a supplement to the diploma (in case the request for recognition is successful)
• for study placements and conferences – upload to the IS:
  • Confirmation of Study Period (in the Documents section) – within 10 days of completion of study placement
  • Transcript of Records (or a certificate) – within 5 weeks of completion of study placement
    • in the case of a research stay, it is necessary to upload a Foreign Activity Report – within 10 days of completion of the study placement, signed by the supervisor at MU and the consultant at the foreign university (you can download it here)
• for traineeships – upload to the IS:
  • Traineeship Certificate (in the Documents section) – within 10 days of completion of study placement

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