The Erasmus+ ICM program allows students to study at universities in Erasmus+ partner countries—a broad selection of countries that are not in the regular Erasmus+ program. The list of participating universities changes every year depending the evaluation of Masaryk University's application for funding.
Candidates for study at these universities must first undergo a selection procedure at the Centre for International Cooperation, which will then send nominations to the partner universities. Nomination does not in and of itself, however, mean automatic acceptance. The student must also fulfil conditions set by the host university. Because of this, the selection procedure may take longer than those of other programs.
- Participation Conditions
- Financial Conditions
- Before Departure
- While Abroad
- After Return
- A study placement can only take place on the basis of a valid inter-institutional agreement between MU and the foreign university. The length of the study placement is a minimum of 3 and a maximum of 12 months.
- Within the Erasmus+ ICM programme Masaryk University currently does not offer traineeships.
- A student is selected in a duly announced selection process and at the time of departure must be enrolled at least in the second year of bachelor’s or five-year master’s studies in a full-time or combined form of study.
- Generally, the programme is open to students of all levels of study at MU, nevertheless, the student has to check which study levels the given university offers. Due to the type of education and study levels covered, it is in case of colleges not possible to fund PhD mobilities at these institutions.
- The student must be capable of studying at the given university (please pay attention to the language of instruction and the range of courses). The host institution may have additional conditions for selected students.
- Throughout the whole period of their mobility, the student must be enrolled at MU and may not end or interrupt these studies.
- A condition for the successful completion of the foreign study placement is to have recognised at least 20 ECTS per semester.
- The student may not take the study placement in their country of origin.
- The programme is not intended for students studying at MU with financial support from the Erasmus+ programme.
Repeated departures for study placements within the Erasmus+ programme
- Study placements within the Erasmus+ ICM programme are added up with study placements and traineeships through other Erasmus programmes (Erasmus+ Europe, Erasmus Mundus) when calculating the maximum subsidy in one study cycle.
- Through Erasmus+ programmes the student can have study placements or traineeships abroad of a total length of a maximum of 12 months per study cycle (bachelor’s, master’s or doctoral). Thus it is possible to complete a 6-month study placement and a 6-month traineeship, or for example a whole 12-month study placement, however, there is always a 12-month limit in one study cycle.
- For long-cycle (for example five-year) master’s programmes the maximum subsidy for a study placement/traineeship is 24 months.
- A grant of €700/month
- In addition to the contribution for accommodation, there is a travel allowance whose amount depends on the distance between the home institution and the institution abroad (the maximum being the actual distance, for further information see EU Distance Calculator).
|Distance from home institution||Amount in euros|
|8.000 km and further:||1500|
Grant is in three instalments via the MU Information System on the basis of complete documentation as follows:
- 50% of the amount is paid upon arrival at the host institution. The transaction takes place on the basis of a signed Confirmation of Arrival at the host institution, with the relevant boarding pass uploaded to the appropriate section of the application.
- 30% of the amount is paid at the midpoint of the mobility program on the basis of completed documentation (such as the Learning Agreement, including any confirmed changes)
- 20% of the total amount is paid on the basis of a completed electronic report, the so-called EU Survey.
Financial Support for Students with Specific Needs
Students with specific needs can apply for increased financial support, provided that before their departure they submit an Application for a Grant for Students with Specific Needs (you can find it in the Documents section). Along with the application you must submit:
- a medical report
- a copy of the ZTP pass (if you have one)
- Erasmus+ programme documents: the signed Learning Agreement
- letter of acceptance in which the host institution confirms the acceptance of the participant for the mobility where it is stated that they understand the health state of the participant
There are three types of application:
- variant I: a simple type of application for up to 3 000 EUR for a foreign trip. Money is provided for example for:
- food (various dietary needs such as for coeliacs and diabetics; it covers the difference in cost between standard diet and these purchases),
- transport (the difference in price between standard travel and the requested enhanced standard transport of the location of the placement and once there during the placement),
- accommodation (the difference in the price of the requested higher standard accommodation as against the normal – e.g. a barrier-free room close to the school),
- medical care (regular consultations abroad, rehabilitation, physiotherapy, etc.),
- specially modified study materials, etc.
- variant II: an application for up to 10 000 EUR for a foreign trip. Money is provided for example for an assistant or for an accompanying person;
- variant III: an application for more than 10 000 EUR for a foreign trip.
The amounts shown are preliminary. The true costs are paid, which have to be evidenced on return from the foreign placement.
You can find the Application for a Grant for Students with Specific Needs in the Documents section. Applications can be submitted at any time during the year. The application must be submitted before departure on a foreign placement as it is not possible to submit an Application and then have it approved retrospectively.
The application is handed to the Masaryk University institutional coordinator for the Erasmus+ programme Violeta Osouchová (firstname.lastname@example.org), whom you can also consult about the application.
The maximum, and at the same time recommended, number of universities that you can apply to in one call for applications is two universities. The application is submitted electronically through the ISOIS.
The application is made up of the following documents (please always provide all documents in English and in pdf format):
- Motivation letter: please always write the motivation letter in English, even if you are to study in another language. It is necessary to submit a separate letter for each university. The motivation letter should tackle following points:
- What are your reasons (academic, professional or possibly personal), why are you interested in studying in the given country/region and at the given university?
- What are your academic aims and objectives for your stay (study/research)?
- Proof of knowledge of language of instruction (check it here!)
- If the university requires English at level C1/C2, it is necessary to prove this with a relevant certificate (TOEFL, IELTS, CAE, CPE, etc.)
- To prove English at level B2, aside from the aforementioned certificates (or FCE), you can take the CZS language test (beware, the examination dates usually do not coincide with the Erasmus+ ICM selection process).
- Other possible confirmations of language proficiency: confirmation of English language studies, previous participation in a long-term study placement/traineeship abroad, confirmation from an MU instructor of passing a course at a particular language level (you can use the Language Proficiency Report form in the Documents section), a document on passing a language course/test at a specific level, school-leaving certificate (translated to English) and others.
- Please note that these documents may gain a poorer points score than international certificates.
- A transcript of records for studies at MU in English (issued by the study department of your home faculty), or possibly a diploma supplement for already completed levels of study at MU or outside MU.
- Learning Agreement (the template is available for downloading in the online application or in the Documents section):
- Fill in the courses which you want to study at the host university (Table A) and the manner in which they will be recognised at MU (Table B).
- At the time of application it is necessary to have the Learning Agreement signed by you and the departmental coordinator at your faculty (the remaining signatures will be required only in the case you are selected – you do not need the signature of the CIC coordinator at the time of applying).
- For each semester of studies in the programme you must have recognised at least 20 ECTS for courses or research (in the case of a PhD).
- Curriculum vitae giving activities related to your studies
Students of doctoral programmes must also provide (for each university to which they apply):
- Pre-acceptance letter (request it from the host university supervisor or international office, a printscreen of an e-mail is sufficient)
- Research Plan (download a template from the Documents section)
- Before they depart, students have to arrange a Learning Agreement. For each semester of study, the student must obtain 20 ECTS or their equivalent at the host university.
- Before leaving, the student has to register the study stay in the IS MU (in the Personal Administration – Personal Data section) and upload the signed Learning Agreement (signed at least by an authorized MU representative) to the IS MU system.
- Before leaving, students must come in person to the Centre to sign the following documents:
- Grant agreement
- Application for Grant
- Working together with the Centre and the coordinator at the host university, the student must arrange a visa, flight tickets, accommodation, and other essentials.
- After arriving at the host institution, the student completes the selection of subjects for study, recording any modifications in the Changes to Learning Agreement form, which then has to be signed once again by the host institution, the student, and the authorized representative of MU.
- For each semester of study, the student must obtain 20 ECTS or their equivalent at the host university.
- Before the end of their mobility program, the student has to fill out the EU Survey, which will be e-mailed automatically by the European Commission.
The student has to:
- submit a copy of the Confirmation of Arrival and Departure to the Centre within 10 days of the end of the study stay
- within 5 weeks of the publication of exam results, submit a copy of the transcript from the foreign university of subjects taken and credit obtained (the Transcript of Records)
- within 30 days of receiving an email request to do so, fill out the final report (the EU Survey) online
The student may either submit the documents in person or send copies of them by e-mail.
Recognition of foreign studies:
- recognition of subjects and credit is completely at the discretion of the individual faculty/department/institute or subject coordinator
- information on the recognition procedure for credits and subjects may be gotten from the foreign studies department/registrar of your faculty
- the rules governing recognition may be found here.
Please fill out all documentation on a computer.