Erasmus+ is a European Union programme focused on higher education and vocational education at the tertiary level. The programme supports the foreign mobility of higher education students, teachers and employees of higher education institutions, as well as trainers from various enterprises and other entities.
The aim of the programme is to support relations and cooperation between higher education institutions within the European space, to improve the level of transparency and compatibility of higher education qualifications in Europe, to improve language teaching, to provide information on educational systems in various countries and to give education a European dimension.
A basic condition for the inclusion of a higher education institution into the Erasmus+ programme is the awarding of the Erasmus Charter for Higher Education (ECHE) from the European Commission. Masaryk University has been awarded an ECHE for the period 2014–2020.
- The ERASMUS ID code of Masaryk University is CZ BRNO05
Study stays can take place only in countries included in the Erasmus+ programme (further only programme countries). These are the following countries:
- the twenty-eight member states of the European Union (Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and the United Kingdom)
- the countries of the European Economic Area (Norway, Iceland and Lichtenstein)
- also Turkey and Macedonia
- mobility to Switzerland is not possible via the Erasmus+ programme
- Participation Conditions
- Financial Conditions
- Before Departure
- While Abroad
- After Return
- Useful Links
- A study stay can take place only on the basis of a valid inter-institutional agreement between the relevant faculty/department of MU and the foreign institution. The length of the study stay is a minimum of 3 and a maximum of 12 months.
- The student is selected in a duly announced call for applications and at the time of departure must be enrolled at least in the second year of bachelor’s or five-year master’s studies in full-time, combined or distance forms of study.
- The student is enrolled on an accredited bachelor’s, master’s or doctoral study programme at a higher education institution that is part of the Erasmus+ programme.
- Throughout the period of their stay the student must be normally enrolled in studies at the faculty/department through which the stay was organised, and the studies may not be ended or interrupted.
- A condition for the successful completion of the foreign study stay is the gaining of at least 20 ECTS credits for a semester of study at the host institution.
- A student wishing to travel on a study stay to his/her country of origin will have the lowest priority in the call for applications and will be given the status of a zero grant student, i.e. without the right to provision of financial support.
- The student may not undertake the study stay in their country of residence.
- Each applicant must fulfil the Qualification Conditions of the Erasmus+ Programme (which you can find in the Documents section)
- This programme is not intended for students who are studying at MU with financial support from the Erasmus+ programme.
Repeated Trips on Study Stays within the Erasmus+ Programme
- A student can undertake a study stay or internship abroad with a total length of a maximum of 12 months per study cycle (bachelor’s, master’s or doctoral). Thus it is possible to complete a 6-month study stay and a 6-month internship, or for example a whole 12-month study stay, always however there is a 12-month limit in one study cycle.
- For multi-annual (e.g. five-year) master’s programmes the maximum subsidy for a study stay/internship is for 24 months. Months completed under the preceding Lifelong Learning Programme/Erasmus in the same study cycle are counted into this period.
- While repeated study stays by students as part of the Erasmus+ programme are possible, given the limited funds allocated for this activity by the European Commission they can be assessed on the basis of preferences announced in the call for applications, which are fully within the competence of individual faculties/departments.
The student will be given a grant from the funds for the Erasmus+ programme on the basis of a signed financial agreement. The grant is calculated on the basis of the anticipated length of the stay, and for this calculation 1 month is taken to be 30 days. The monthly grant is set on a national level and the mount is the same for students of all higher education institutions.
Differentiation of grants for Erasmus+ study placements (which you can find in the Documents section)
An aid for calculating the amount of the grant is published in the documents for downloading.
Funds are paid:
- in CZK to accounts in crowns held at any bank in the Czech Republic; the amount of the awarded grant is calculated in accordance with the actual CNB exchange rate and sent in CZK to the student’s account
- in EUR to a euro account held at Komerční banka. To open an account it is necessary to obtain from CIC confirmation that the student has been nominated for a study stay within the Erasmus+ programme in the relevant period. The student asks for the G2 Erasmus package, which can be arranged at any branch of KB throughout the Czech Republic.
The grant will be transferred to the student’s bank account entered into the IS MU in accordance with the agreed payments.
The grant serves for only partial coverage of costs, being only a contribution to the increased costs linked to a stay abroad – it is assumed that the student will also contribute financially.
Increased Financial Support for Students from Disadvantaged Socio-Economic Environments
The student may apply for increased financial support for students from disadvantaged socio-economic environments, provided that before their departure they submit a document that confirms that they are entitled to child benefit and that the income of the family in the previous year, decisive for the benefit, did not exceed the product of the family subsistence level and a coefficient of 1.5. The documentation must include a translation of the confirmation to Czech (this does not apply to confirmations in Slovak) and the document must be certified in the form of an apostille or superlegalisation. You can consult the coordinator at CIC individually on the content and form of the document.
The student must apply for the increased financial support no later than 10 days before signing of the participant’s contract.
Financial Support for Students with Specific Needs
Students with specific needs can apply for increased financial support, provided that before their departure they submit an Application for a Grant for Students with Specific Needs (you can find it in the Documents section). Along with the application you must submit:
- a medical report
- a copy of the ZTP pass (if you have one)
- Erasmus+ programme documents: the signed Learning Agreement
- letter of acceptance in which the host institution confirms the acceptance of the participant for the mobility where it is stated that they understand the health state of the participant
There are three types of application:
- variant I: a simple type of application for up to 3 000 EUR for a foreign trip. Money is provided for example for:
- food (various dietary needs such as for coeliacs and diabetics; it covers the difference in cost between standard diet and these purchases),
- transport (the difference in price between standard travel and the requested enhanced standard transport of the location of the placement and once there during the placement),
- accommodation (the difference in the price of the requested higher standard accommodation as against the normal – e.g. a barrier-free room close to the school),
- medical care (regular consultations abroad, rehabilitation, physiotherapy, etc.),
- specially modified study materials, etc.
- variant II: an application for up to 10 000 EUR for a foreign trip. Money is provided for example for an assistant or for an accompanying person;
- variant III: an application for more than 10 000 EUR for a foreign trip.
The amounts shown are preliminary. The true costs are paid, which have to be evidenced on return from the foreign placement.
You can find the Application for a Grant for Students with Specific Needs in the Documents section. Applications can be submitted at any time during the year. The application must be submitted before departure on a foreign placement as it is not possible to submit an Application and then have it approved retrospectively.
The application is handed to the Masaryk University institutional coordinator for the Erasmus+ programme Violeta Osouchová (firstname.lastname@example.org), whom you can also consult about the application.
Applications for study stays are submitted electronically and this can be done only in the announced terms (see the web pages of the individual department/faculty). Before submitting an application, please check that you meet the Qualification Conditions of the Erasmus+ Programme (which you can find in the Documents section).
The ensuing call for applications will take place directly with the department/faculty and is fully within the competence of the departmental coordinators, who themselves set the requirements for applicants and the dates for the calls for applications.
The call for applications must be duly announced and the results recorded in a protocol on the call for applications. Lists of nominated students including basic personal data are handed over by the departmental coordinators to the Centre for International Cooperation, which uses them as a basis to apply for funds for the announced stays.
Nomination for an Erasmus+ study stay is binding. Should a student be compelled for serious health or personal reasons to cancel his/her nomination, they are obliged to do so without delay by means of the form Announcement of Cancellation of Study Stay (which you can find in the Documents section), which must be confirmed by the departmental coordinator and handed over to be registered with the CIC. Withdrawal from nomination may influence future possibilities of being selected for this programme.
CIC provides information meetings for nominated students, where students are acquainted with all the administrative requirements linked to their trips. Usually these information meetings take place in March or April.
1. Completion and Sending of Application Form
- the student ascertains the deadline and instructions for the sending of applications to the foreign institution (online or by post), whether the institution requires an official nomination from the departmental coordinator, etc. and sources of information – the website of the host institution
- the student is responsible for the correct completion of the application and its sending in time
2. Completion of the Learning Agreement
- the Learning Agreement is completed ONLINE in the application in the ISOIS database, see Guide to Completing the Learning Agreement online (which can be found in the Documents section)
- the student discusses the Learning Agreement with his/her departmental coordinator (Responsible Person), who suggests the means of study recognition and with their electronic signature confirms that courses completed abroad by students will be recognized after their return
- the Learning Agreement is then confirmed by the CZS coordinator with their electronic signature and the document is then automatically sent for confirmation to the foreign institution
- MU will only accept Learning Agreements on the MU form
- while abroad the student must gain at least 20 ECTS credits per semester
- A Learning Agreement on the MU form confirmed by both the home and receiving institution is a condition for the payment of a grant and must be submitted when signing the participant’s contract
3. Securing Accommodation
- Not all universities offer foreign students accommodation, some do not have any accommodation and the student must organise private accommodation (with or without the help of the institution)
- The student can find information concerning the possibility of accommodation on the website of the foreign institution, or the university itself may provide the student with information after receiving the application
- Accommodation needs to be arranged sufficiently in advance!
- The costs of accommodation differ in each country, and in the more expensive countries expenses linked to accommodation can reach the level of the grant awarded per month; and students must often pay accommodation for the whole semester, regardless of the actual period of their stay
4. Online Linguistic Support
- makes it possible for mobility participants to assess their language skills
- applies to all mobility with a starting date after 1 January 2015
- sets a duty of the student to participate in online language testing BEFORE starting and AFTER completing the mobility.
- On the basis of the results of language testing the student can be assigned a licence to participate in an online language course, and should the student accept the licence, it is his/her duty to complete the course
- Further information at Erasmus+ Online Linguistic Support
5. Signing the Participant’s Contract
- Before signing the participant’s contract the student has a duty:
- to enter the account number to which financial support will be sent into the MU Information System
- to enter the account number to which financial support will be sent, and other required information into the IS OIS application
- to complete the online language test, should this duty apply (see above).
- make an appointment for signing the Participant’s Contract via the online appointment calendar app in IS OIS
- Without fulfilling the above it will not be possible to generate a participant’s contract and move on to its signing.
- A condition for the concluding of the participant’s contract and obtaining a grant is the submission of the following documents:
- Confirmation of having been accepted for studies (Letter of Acceptance or its equivalent in the form of an e-mail, etc.) with specific start and end dates for the – copy
- A Learning Agreement confirmed by both parties (Learning Agreement on MU form!) – copy
- Affidavit – original
- Should the student fulfil the conditions for increased financial support for students from disadvantaged socio-economic environments, they must also submit the required documents (see above)
- DO NOT PRINT a copy of the participant’s contract, as it will be prepared during your stay to CZS
- The student should come to sign the participant’s contract in the period 2–3 weeks before the start of the study stay, and they have a duty to visit in person
Before their departure the student has a duty to record the study stay in the IS.
Further information on individual steps for the student can be found in the document Administration of the Study Stay (which you can find in the Documents section).
1. Changes to the Learning Agreement (Changes to the original Learning Agreement on the MU form!)
- The student has the right to make changes in the Learning Agreement, these however must come into effect no later than 5 weeks after the beginning of the semester at the foreign institution
- All changes to the Learning Agreement have to be confirmed with electronic signatures from both the sending and receiving institutions
- Changes to the Learning Agreement are made online in the ISOIS database in accordance with the Guide to Completing the Learning Agreement and Making Changes (which you can find in the Documents section)
2. Extending Studies at a Foreign Institution
- This is possible only after agreement with the sending and receiving institutions
- The student applies for an extension though the Request for an Extension of Stay (which you can find in the Documents section), which must be submitted to their coordinator at CIC no later than 30 days before the originally planned end to their stay; this request includes:
- covering letter (specifying the academic reasons for the extension, which subjects you intend to sit and why),
- schedule for the academic year or a link to the website of the foreign university as a basis for the date of ending the stay given in the request; in place of such a schedule it is also possible to submit an letter of acceptance with the end date of the extended period or a statement of the foreign coordinator on the end date
- If the student extends by a whole semester, a Learning Agreement for another semester is produced through Changes to Learning Agreement, in the section “during the mobility”, and in Table C the reason for adding subjects is given as extending mobility
- An extension is possible only once in an academic year
- The student does not automatically have the right to financing of the extended stay, as it depends on the sending institution whether they will provide financial support for the extended stay;
- extension without a right to financial support: the student does not receive financial support, however they continue to have the status of an Erasmus+ student with the advantages that ensue (e.g. not paying tuition fees at the foreign institution, etc.)
- extension with financial support: the change in the overall amount of financial support must be stated in an appendix to the participant’s contract signed by the student before the end of the original period of the stay
3. Shortened Study Stay
- This is possible after agreement of the student with the sending institution – the student sends notification to their coordinator at CIC
- The student refunds the proportional part of the financial support
- Should the student not keep to the minimum length of stay, i.e. 3 months, they have a duty to return the whole of the paid out financial support (this regulation does not apply in the case of ending the stay due to so-called “force majeure”)
The student has a duty:
- within 10 days of completion of their study stay to submit to CIC confirmation of the actual length of their study stay (Confirmation of Studies) – copy
- within 5 weeks of publication of the examination results to submit to CIC a transcript of the subjects taken and the credits gained (Transcript of Records) – copy (the form from the foreign university is preferred)
- within 30 days from receipt of a call by e-mail to compete the final report (EU Survey) – online
Students are to hand over documents in person or to send copies by e-mail.
Recognition of Foreign Study (rules)
- The recognition of subjects/credits is fully in the competence of individual faculties/departments/institutes and the departmental coordinator
- You can get information on the process of recognition of credits/subjects from the foreign/study departments of your faculty
Complete all documents on a computer!