Records of Stays Abroad and Recognition of Courses Taken
Here you will find all important information concerning records of stays abroad and the recognition of their results at MU.
Important norms and documents related to recording the stays abroad and the recognition of their results
Also pertinent are directives of the deans of the individual faculties governing the appointment of “authorized representatives” for the faculties (see the references below to the individual faculty websites).
Overview of recognition procedures at individual MU faculties for courses taken abroad and names of authorized representatives at the faculties
Recognition of Study Stays
BEFORE DEPARTURE
- Students who carry out a study stay abroad administered by MU or another entity as part of their studies at MU are required to complete and sign a Learning Agreement for Studies (hereinafter referred to as “LA”).
- Students submit this document for signature to the authorized representative of the MU faculty through which they carry out the mobility. By signing, the authorized representative agrees with the list of selected courses and their recognition for study at MU. The Learning Agreement must also be sent to the host institution for signature.
- If by the date of departure the authorized representative lacks the information they need to decide on how credit for the courses in the Learning Agreement should be recognized, these boxes may be crossed out and the missing information added later when confirming changes to the Learning Agreement (see below). If necessary, students should help the authorized representative to acquire the information needed to decide how your courses should be recognized and the number of credits to be granted. The Learning Agreement and any changes to it must be completely filled out before submitting the recognition request via the IS. This includes the boxes concerning credit values for courses to be recognized and the method of recognition at MU.
- Students record study abroad in the IS MU (using the Internships and study abroad application in the Student section of the IS MU) and enter the type of stay, mobility programme, and institution, along with any other required information. For the contact person, students indicate the authorized representative who will sign the LA and also the faculty administrator of their stay abroad (usually it is a representative of the Office for Studies or the Office for International Relations). Students also upload the signed Learning Agreement into the system (in the IS section labelled Stint-related Documentation).
- For the recognition of type A or B courses on a “course-for-course” basis, the documentation must include a confirmation issued by the course instructor. This confirmation must indicate the courses of the student’s study programme in the MU catalogue that are recognized (if so required by the authorized representative). This confirmation is provided directly to the authorized representative—it is not part of the IS MU application.
- The authorized representative will record the code of the recognized course in the Learning Agreement.
- If students are approved to work on a diploma/dissertation thesis, in addition to the Learning Agreement, they must also submit a Foreign Activity Plan, which is signed by the student, host institution and the faculty authorized representative.
- If the purpose of the stay is library research, laboratory access, etc., it is necessary to follow the instructions above (i.e. to complete information in the Learning Agreement on the objective of the stay and the means of recognition at MU).
WHILE ABROAD
- Upon arrival at the host institution, students complete the selection of courses to be studied and records any changes in the Changes to Learning Agreement for Studies, which is signed by an authorized representative of MU, the host institution, and the student. Any changes to the Learning Agreement must be made within 5 weeks of the start of the foreign stay. Subsequently, students enter the form for changes to the Learning Agreement for Studies in the IS MU application.
AFTER RETURN
- After completing their mobility, students will receive a Confirmation of Study Period and a Transcript of Records from the host institution, as well as any other documents required for the recognition of completed courses and credits earned at MU.
- Students enter the remaining documents into the records of the stay abroad in IS MU (using the application Internships and study abroad in the Student section of the IS MU)—the Learning Agreement with all signatures, including all changes, the Confirmation of Study Period, and the Transcript of Records. The Learning Agreement (LA) with any changes, must be completely filled in before submission, including the boxes for the credit values of recognized courses and the means of recognition at MU.
- If students worked on their thesis/dissertation, they must also submit a Foreign Activity Report signed by the student, the host institution and the faculty authorized representative.
- Students verify that the return date from the stay in the record in IS is consistent with the date stated on the Confirmation of Study Period.
- Once the required documentation is entered, the application will allow the recognized courses to be entered into IS MU (including the method of recognition, credit values, and marks) and students request that they be recognized (in the same IS MU application). Students must enter all successfully completed courses listed in their Learning Agreement (and any changes) and in their Transcript of Records.
- The evaluation and method of completing recognized courses is based upon the evaluation and method of completion at MU (an overview is available here). Types of evaluation and completion that differ from those used at MU may not be entered. In ambiguous instances, students contact their faculty authorized representative.
- Subsequently, the relevant unit of a given faculty (usually the Office for Studies or the Office for International Relations) will approve the course recognition application automatically if all the details are in order. If problems are found, students will be contacted by email and asked to eliminate them.
The originals of the Learning Agreement and changes to it, the Confirmation of Study Period, and the Transcript of Records may be demanded, so students should be capable of providing them upon request within 10 years of the end of the stay.
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Recognition of Traineeships
BEFORE DEPARTURE
- Students who carry out a traineeship abroad administered by MU or another entity as part of their studies at MU are required to complete and sign a Learning Agreement for Traineeships (hereinafter referred to as “LA”).
- Students submit this document for signature to the authorized representative of the faculty at MU through which they carry out the mobility. By signing, the authorized representative agrees to the student's LA and enters the number of credits and courses that will be awarded/registered to the student upon successful completion of the LA (usually courses from the list below). The LA is also signed by the host institution.
- List of courses entitled Traineeship Abroad at individual faculties (consult registration with the faculty Office for Studies or Office for International Relations)
- Students record the traineeship in the IS MU (using the Internships and study abroad application in the Student section of the IS MU) and enter the type of stay, mobility programme, and institution, along with any other required information. For the contact person, students indicate the authorized representative who will sign the LA and also the faculty administrator of their stay abroad (usually it is a representative of the Office for Studies or the Office for International Relations). Students also upload the fully signed Learning Agreement for Traineeships into the system (in the IS section labelled Stint-related Documentation).
- Students apply for recognition of a course from the Learning Agreement for Traineeships after completing their traineeship. Students do not enroll/register for the course in the IS MU themselves before departure, during their stay, or after their return. The course will be recognized for the student based on the approval of their request of recognition in the IS application (after returning from their stay).
WHILE ABROAD
- During their stay, students fulfil the planned content of their traineeship. Any changes to the work plan are recorded in the Changes to Learning Agreement for Traineeships, which is signed by an authorized representative of MU, the host institution, and the student. Students then upload the Changes to Learning Agreement for Traineeships to the relevant stay record in the MU IS.
AFTER RETURN
- Upon completion of the stay, students will receive a Traineeship Certificate from the host institution.
- Students submit the Traineeship Certificate to the authorized representative of the MU faculty. The authorized representative signs to approve the student's completed plan and, if it has been fulfilled, confirms the original number of credits/list of courses that will be awarded/registered to the student. In the event of changes to the work plan or the length of stay, the credits/courses awarded may be changed.
- Students enter the required documents into the record of the stay abroad in IS MU (using the application Internships and study abroad in the Student section of the IS MU)—the Learning Agreement for Traineeships, including all changes, and Traineeship Certificate.
- Students verify that the return date from the stay in the record in IS is consistent with the date stated on the Traineeship Certificate.
- After uploading the required documents, the application will allow students to enter the recognized course into the IS MU. The course is entered as a new course with the same name as on the Traineeship Certificate and is recognized as a specific course from the faculty catalogue.
- The evaluation and method of completing recognized courses is based upon the evaluation and method of completion at MU (an overview is available here).
- In the case of a two-semester traineeships, students must have at least one course (covering the traineeship abroad) recognized per semester. The total credits for all these courses must correspond to the total credits in the Traineeship Certificate.
- Subsequently, the relevant unit of a given faculty (usually the Office for Studies or the Office for International Relations) will approve the course recognition application automatically if all the details are in order. If problems are found, students will be contacted by email and asked to eliminate them.
The originals of the Learning Agreement for Traineeships and the Traineeship Certificate may be demanded, so students should be capable of providing them upon request within 10 years of the end of the traineeship.
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Norms and Documents
Norms and documents that govern the recognition foreign study results at MU:
- Also pertinent are directives of the deans of the individual faculties governing the appointment of “authorized representatives” for the faculties (see the references below to the individual faculty websites).
Annexes to the Methodological Directive of the Director of the MU Centre for International Cooperation:
For the Erasmus+ program:
For other programs:
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