Global Staff Mobility

Participation conditions

• The programme operates based on calendar years and follows valid guidelines stated by MU.
• Academic and non-academic staff working full-time or part-time (excluding staff with a DPČ or DPP - a short-term employment contract) are eligible to take part in this programme. Staff members of all nationalities and from every MU unit are eligible.
• You may submit only one application for one university within one call.
• The maximum length of each placement is 14 days including travel, while there is no minimum length.
• The placement must be at a foreign university; placements at foreign non-academic institutions are not supported.
• The programme supports mainly teaching placements, training placements, job-shadowing, workshops, cooperation establishment, sharing of experiences and other activities of a similar nature.
  • Research placements and conferences are not supported within this programme.
  • Placements that can be financed through Erasmus+ programme – in this case mainly Eramus+ Europe staff training or Erasmus+ Europe teaching placement. If possible, organise your mobility there (these mobilities also do not require active agreement between MU and the host university).
• In this programme, no separate grant agreements are signed. By submitting the application, you consent to the terms and conditions of the programme described at this website.

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Financial conditions

• The applicant is obliged to write the expected costs for the placement abroad in the application. These should include all anticipated expenses and should be submitted in form of a single amount calculated in CZK. We advise all applicants to do as detailed a calculation of expenses as possible.
  • The CZS checks and confirms the placement grant based on expected costs submitted by the applicants. The final approved amount is visible in the application as “CZS approved grant”.
  • Financial support may be reduced given the available funding.
• Financial support is provided in the form of a reimbursed travel order that have been accounted for, meaning: the expenses are first covered by the economic department at your faculty/department that later reposts the travel order and actual costs (up to the maximum amount of grant) to the economic department at CZS.
• Organisational matters such as travel orders, tickets, boarding passes, and booking of accommodation are the responsibility of the applicant. Receipts and other documentation related to the aforementioned matters must be disclosed during the travel order billing.
• Cost-efficient means of transportation must be used to claim the reimbursement of travel expenses.
• Placements planned after 10 December ought to be consulted with the contact person at CZS. We cannot authorise, except for rare occasions, these placements due to the annual financial closing.
• The programme follows the internal rules of Masaryk University originating from the Czech Labour Code. These rules can be found here: Travel expenses. The amount of the allowance and other information can be found here.

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Application

• The application may only be submitted electronically.
• An application may be submitted to any foreign university. Placements to non-academic institutions are not supported.
• Applications can be submitted throughout the whole year within the actual call for applications. Generally, you cannot submit applications for placements that have already taken place.
• CZS opens four calls for applications annually with following deadlines to submit the application documents:
  • 31 January – for placements beginning on or after 1 April
  • 30 April – for placements beginning on or after 1 July
  • 31 July – for placements beginning on or after 1 October (by calendar year’s end at the latest)
  • 31 October – for placements beginning after 1 January of the following year

Application:

The following documents and information are required in the application:

• Basic information about you, your work and workplace, and the host university
• Information about the placement
  • Planned duration of the mobility – write expected dates including the days of travel.
  • Expected programme, activities, outcomes, and goals of the mobility – we encourage you to be as specific as possible while disclosing this information as it will help us to evaluate the benefits of the mobility.
  • Sum of the expected costs related to the placement abroad – include travel expenses, accommodation, food expenses and other expected expenses in CZK. It is necessary to use cost-efficient means of transportation.
• Approval of immediate superior – in the form of electronic approval done through the application system.

Letter of pre-acceptance from the host university – it is possible to upload an official letter or an e-mail communication which clearly states that the foreign university approves of your stay. 

Evaluation criteria

• Formal requirements of the application
• Content and impact of the placement abroad (evaluated by the immediate superior of the applicant)
• Relevance of the chosen host university regarding its relationship with MU. If necessary, universities are prioritised according to these criteria (order of priority):
  • EDUC alliance (members: MU, Università degli Studi di Cagliari, Université Paris Nanterre, University of Pécs, Universität Potsdam, Université de Rennes 1, University of South-Eastern Norway, Jaume I University)
    • but ideally please finance placements at these partner universities, as well as at other EU universities, through Erasmus+ teaching placement or Erasmus+ training placement
  • TOP 300 in QS ranking
  • Institutional plan 2021-2028 – internationalization of the study programmes
  • Universities cooperating with MU on joint degrees
  • Partner institutions of MU
  • Other institutions
• Prioritization by individual faculties is taken into consideration during the evaluation phase. Such priorities are set and assessed by relevant vice-deans.
• If necessary, the selection may also consider other criteria (e.g., staff with no prior experience of placements abroad, or available finances).

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Before departure

• The applicant must individually consult his/her teaching or training programme with the foreign partner.
• Travel orders are used to cover the costs of the placement abroad.
• The applicant is supposed to fill in the travel order at their department or at the economic department of the relevant faculty. The applicant is also responsible for the booking of the tickets (airplane, train, etc.) and accommodation. You cannot buy tickets or book accommodation prior to the creation and approval of a travel order by your superior.
• The applicant may pick up an advance payment at the foreign currency cash desk at MU Rectorate after receiving an e-mail confirming the maximum grant for the placement.
• Insurance: As a part of the travel order each employee of Masaryk University gets travel insurance. Once you fill in the travel order in INET, it will be possible to print off a card with information. We advise you to arrange trip cancellation insurance (because of health reasons for example).

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After return

• Have your host university print and sign the Confirmation of Stay at the end of your stay abroad. Subsequently, upload this document to your online application.
  • You can download this document in the Documents section or generate it in your application with pre-filled information and data.
  • The number of confirmed days should correspond with the overall number of approved days for the placement abroad (including travel dates).
  • Upload this document within 10 days after the end of your stay abroad.
• Submit all receipts, tickets, boarding passes, and other documents related to your travel or placement expenses abroad at the economic department at your faculty or department.
• Complete your travel order billing within 10 days after the end of your stay abroad.

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